How to submit an abstract

Step-by-step guideline: How to submit an abstract for EPUAP 2019


No identifying features such as names of authors, hospitals, medical schools, clinics or cities may be listed in the text of the abstract, as a “blind” review process will be used.

You will be asked to enter the name(s) of author(s) and their institution(s) when submitting your abstract online in the abstract submission system. Please follow the instructions in the online submission system.

We recommend using Google Chrome or Firefox to enter the system. 
Once you have created your account, you can choose the language version in the up right corner. The system is available in both English and French.


Abstract submission process

LOGIN: Log in to the conference system using this link. You will be asked to enter your e-mail, name, affiliation and contact details to create a profile. If you have attended previous EPUAP events, your original profile will still be active.

ABSTRACT MODULE: After completing the login, click on Abstracts.

ABSTRACT SUBMISSION: Choose Submit an abstract if you wish to submit a new abstract, or View my abstracts if you wish to revisit the incomplete abstract submissions or see your already submitted abstracts. Please note that no changes are possible to the submitted abstracts.

TITLE: Enter the abstract title.

PRESENTATION TYPE: Choose the presentation type you prefer: poster presentation, oral presentation, or invited speaker (for the invited speakers only). Please note that based on reviewers' decision another presentation type might be recommended.

Click on Next.

AUTHORS: Add the authors of the abstract. If you are the author, choose I am an author and if relevant add more authors.

Click on Next.

SPEAKER: If you are the presenting author choose I will be the speaker or choose a speaker from the list of authors on Choose a speaker.

Click on Next.

CATEGORY: Choose the category that corresponds to the content of your abstract. Please note that based on reviewers' decision your abstract can be assigned to another category.

Click on Next.

CONDITIONS: Please answer all questions regarding the publication of your abstract by choosing YES or NO.

Click on Next.

ABSTRACT UPLOAD: Upload your abstract. The system checks if the abstract template was used and if the number of words was not exceeded.

Click on Next.

CONFLICT OF INTEREST: Please indicate if you have a conflict of interest and explain it if applicable.

Click on Next.

INTERESTS/AWARDS: Please indicate if you want your abstract to be considered for the conference awards.

Click on Next.

SUMMARY: A summary of your choices and a preview of your abstract  will appear. If you wish to change anything, click on BACK.

If you agree with the summary, click on SUBMIT at the bottom of the page. A pop-up window will open asking if you are sure that you wish to submit, then click on SUBMIT again. Please note that your abstract is not submitted until you confirm the submission in the pop-up window and you are directed to